Working in ACC Labs @ Winthrop University

 

This handout is a job aid to help you manage accounts in Winthrop University’s ACC labs. It was not created by ACC at Winthrop, so any mistakes are purely those of your professors.

 

File Management

 

What it is:                         File management (sometimes called disk management) refers to knowing where your information is saved on the computer or on the computer network. You are good at file management if you can:

1.      find a specific file on the computer;

2.      copy a file from one disk (hard disk) to another disk (floppy);

3.      create folders (or directories) on a disk to organize information;

4.      move and copy files from one folder to another folder on the same or different disks.

 

How it works:                   On your personal (home) computer, you probably save to the hard disk. This is usually called the C:\ drive on a Window’s machine. Most people who have Windows computers will automatically save information to the C:\ drive into a folder called the Documents folder. You can save it other places, but this is where it is set up to save if you don’t do anything else.
In Winthrop University’s ACC labs, all machines are set up to save to the Z:\ drive. This is a Network drive at Winthrop. If you don’t change anything at all when you log in, you will always be saving to your Z:\ drive. Your Z:\ drive is always available in ANY ACC lab on campus. If you are working off campus, your Z:\ drive is not available to you because you are not connected to the Winthrop on campus network. You can move your files from the Z:\ drive to a floppy disk, or you can email your files to yourself and collect them on another computer.

 

 

Things you should be able to do:

 

Create & Save Files to Folders.

You can create folders from the desk top view.

  1. Open your Z:\  drive by double clicking on it from the Desk Top.

 

 

 

  1. Go to the File Menu. Select New, then Folder.

 

  1. Name the folder something that makes sense to you, such as a course name or subject.

 

  1. Now whenever you save a file on the Z:\ drive, you will be able to navigate to the folder you want and save it there.

 

Emailing yourself an attachment.

 

You can email yourself (or your professor) a copy of your work. Emailing attachments works differently on different systems. Essentially it is all the same. You create a message. Then you are looking for the option in your email system that says Attachment. You click on it, and it opens your hard drive for you to locate the file you want to attach. You select it; click ok; click send.

 

Here is how it works with Winthrop’s email system.

 

 

 

When you are in your mail system, Click on the Attach button on the left side of the screen. This will jump you to the bottom of the message screen. You can also get there by scrolling to the bottom of the screen.

 

  1. Click on the Browse button. This will open your Z:\ drive. Navigate to the folder you want, then click on the file that you want to attach. Click Open.



  1. The last step is to click the Attach button. You can then send the message.

Saving  Graphics from the World Wide Web.

 

As long as you cite the source for your graphic, you can use graphics you get from the World Wide Web (WWW). This can be invaluable in generating reports or special projects. I got this table from http://kevinleereed.com. This came from the Design Tips Section, but his Goodies section is very useful.

 

 

When you save a picture to disk, you can either use the name that is given or you can give it a new and distinct name. The only thing you have to remember is that you must keep the proper file extension (e.g. .gif or .jpg) with the image.

 

Copy a File From One Disk to Another

 

There a couple of different ways to do this. Here is the easiest way. This is to copy from you’re Z:\ drive to a Floppy disk (A:\):

 

  1. Double click on your Z:\ drive folder on the desktop. 

  1. Double click on the My Computer icon on the desktop.
  2. Inside of the My Computer window, double click on A:\. It has a picture of a floppy disk:
     
  3. Arrange the windows so that you can see both of them. Locate a file on Z:\. Click on it and hold the mouse button down.
  4. Drag it over to the A:\ window and let go. The file should copy and you should see an animated window letting you know that it is copying.

 

 

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