PowerPoint Notes Part One
Notes Part Two | Notes Part One | Tutorial | Back to ITC Online Manuals
A. The Format Menu
From the Format Menu you can change many preset things about your presentation.
Bullet Change the shape of the bullets in a bulleted list or the types of numbers in a numbered list.
Apply Design Choose from PowerPoints preformatted backgrounds.
Slide Color Scheme Change the color scheme of your backgrounds, text, bullets, highlights and shadows. This includes changing the colors on Autoformatted Backgrounds. In this dialog box, you have two options: STANDARD and CUSTOM. STANDARD consists of pre-designed color schemes and CUSTOM gives you the option of setting your own colors.
Background If you do not want a preformatted background, you can choose a color and a gradient, a texture, or a picture from this dialog box.
1. To make your background a gradient, texture or picture, click on the arrow beside the blank box under the BACKGROUND FILL display box and slide down to FILL EFFECTS.
- From this dialog box, you can click on the folder taps GRADIENT, TEXTURE, PATTERN or PICTURE and make the appropriate selections.
**Note: You can make any of these changes on a slide you have already completed. **
B. Text
To change the actual text after it has already been typed, click on it once to highlight it, delete or add to it.
To change the text box your text is in, click on your text once and then click once on the box that shows up around your text. From here you can make your text box a color, draw a box around it, rotate it, etc.
C. Undo/ Redo
If you do something to your presentation that you do not like, IMMEDIATELY, before doing anything else with your mouse go to EDIT ... UNDO or click on the UNDO button in the toolbar. To redo an action that you just undid, go to EDIT ...REDO or click once on the REDO button.
undo redo
D. Creating Links to the Internet
To make hotlinks to the Internet:
- Highlight the text or graphic you wish to make an active link.
Click on the globe with the chain link picture in the tool bar.
4. Type in the corresponding web address - http://
E. Headers and Footers
You can add a header or a footer to your presentation by going to the View menu and selecting Header and Footer.
F. Views
You can change views in your presentation many ways. One way is the View menu.
A second way is to click on the various icons at the bottom of your slide.
SLIDE VIEW: Displays a single slide on the screen.
OUTLINE VIEW: Displays slide text in an outline format.
SLIDE SORTER VIEW: Displays every slide in your presentation at once.
NOTES PAGES: Designed to be used by the speaker. Displays slide and text of speech.
SLIDE SHOW: Displays your slides as an on-screen presentation.
G. Menu Bars/ Tool Bars
Note that many of the options on your toolbars and menu bars are the same that appear in Word. Also note that you have the same Draw Tool Bar from which you can use WordArt, draw lines, rectangles, ovals, arrows and Autoshapes.
H. The Draw Toolbar
Select Tool — selects objects that it is clicked on
Free Rotate — allows you to rotate an object
AutoShapes — displays many objects that can be drawn on the slide with the assistance of the computer — sun, moon, arrows, boxes, etc.
Line — draws straight lines
Arrow — draws arrows
Rectangle — draws rectangles
Oval — draws ovals
Textbox — creates a text box that you can type in when it is clicked and the mouse pointer is dragged across the slide. By drawing a text box on top of a graphic, you can type on top of the graphic.
WordArt — opens the WordArt program
Fill Color — controls the interior color of the selected drawing object
Line Color — controls the outline color of the selected drawing object
Font Color — sets the color of the font in the selected text box
Dash Style — controls line appearance
Arrow Style — controls arrow style
Shadow Button — applies a shadow behind the selected drawing object
3-D Button — makes the selected drawing object appear in 3-DI. Animating Text and Clip Art (p. 190-193)
To animate text on your slide:
1. Highlight the text or clip art you wish to animate. (To highlight clipart, click on it once.)
2. Go to Slide Show ...Custom Animation.
3. Select the effect you wish to have.
4. If you want your text to come in automatically, without you having to click the mouse, click on the Timing folder tab, click beside Automatically and fill in how many seconds you want it to wait before showing your text.
From the Custom Animation dialog box, you can also control the order in which your items come on the screen. To change the order, click on the item you wish to change and click on either the up or the down arrows to change its position in the order of animated objects.
5. To preview your creation, click Preview.
J. Inserting Pictures
1. To insert a piece of PowerPoint clip art go to Insert … Picture…Clip Art. The clip art gallery will pop up and you can make your selection.
2. To insert a picture from your disk that is either from the Internet or from the Digital Camera or scanner, go to the Insert menu. Slide down to Picture and over to From File. Locate the picture on your disk and click on Insert. It is important to save scanned pictures or pictures from the digital camera as GIFs or JPEGs.
3. To insert a picture from the web that you do not already have saved to your disk:
a. From Netscape, click your right mouse button on the image you wish to put in your presentation. (On a Mac, hold down your mouse button on the graphic you want.) Slide over to Copy this Image.
b. Open your presentation and get to the slide you wish to put this image on.
c. Go to File ... Paste.
d. Your image should now be located on your slide.
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